Document Administrator II

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being a diverse and inclusive workplace, attracting and developing exceptional talent, supporting our teammates’ physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Job Description:
This job is responsible for preparing and reviewing documentation in accordance with bank policies and procedures to facilitate closings with the client. Key responsibilities include working on routine to more complex documentation as assigned by the Market Leader or designee and interfacing working with company vendors, legal counsel, line partners, and clients to ensure world-class documentation accuracy. Job expectations include maintaining accuracy of documentation and system of record financial data, delivering documents in a timely manner, and eliminating controllable rework.

Line of Business Job Description:

Coordinates the preparation/closing of Business Banking & Middle Market loan packages in compliance with policies/procedures, and regulatory guidelines by reviewing necessary documents and information within designated time frames. Communicates with internal co-workers (underwriting, sales, etc.) to respond to inquiries, resolve problems and obtain additional documents needed to close the loan. Works within a fulfillment team of Document Administrators that support Business Banking & Middle Market Sales Relationship Managers with closing their loans on time.

Responsibilities:

• Ensures that loan documentation and lien perfection meet bank policies and procedures and that work products are delivered in an accurately and timely manner
• Reviews documentation, performs due diligence and collateral perfection, and monitors loan documentation for a specific market segment
• Reviews documents for accuracy, timely delivery, and necessary research requirements to ensure documentation reflects the appropriate transactional information and elimination of controllable rework
• Reviews the loan approval and loan documents prepared by counsel to ensure consistency and adherence to requirements
• Designs a robust filing and organizational process to assist in completing primary financial booking and initial loan funding
• Works closely with Client Managers, Credit and Portfolio Officers, Agency Management, internal and external legal counsel, and many internal operational support units to ensure seamless execution of transactions
• Handle pre-close & documentations for Attorney Prepared transactions

Required Skills:

• Strong customer service skills
• Ability to multi-task and meet deadlines
• Ability to balance productivity and quality metrics
• Able to suggest approaches to meet client needs rather than relying strictly on procedures
• Must be able to navigate and toggle through various bank computer systems 
• Must be proficient with Microsoft Word and Excel in prior employment 
• Strong financial acumen - knowledge of loan documentation concepts
• Excellent communication skills both written and oral

Desired Skills:

• Experience with commercial credit
• Previous loan documentation experience and understanding of rates & principal interest
• Working knowledge of Hot Docs / LoanIQ

Skills:

• Attention to Detail
• Customer and Client Focus
• Data Collection and Entry
• Due Diligence
• Prioritization
• Adaptability
• Business Acumen
• Oral Communications
• Written Communications
• Research

Minimum Education Requirement: High School Diploma / GED / Secondary School or equivalent

Shift:

1st shift (United States of America)

Hours Per Week: 

40