Senior Executive Recruiting Coordinator

Our Opportunity: 

Chewy is on a mission to be the most trusted and convenient destination for pet parents everywhere. To fulfill our mission to be the most trusted and convenient online destination for pet parents (and partners) everywhere, we seek a dedicated Senior Executive Recruiting Coordinator to support the Executive Recruiting Team at Chewy.

Reporting to the Head of Executive Recruiting, this high-visibility role will provide high-quality candidate engagement, interview scheduling, and overall coordination for Executive-level talent being considered for employment at Chewy.  This individual will run the entire candidate coordination lifecycle to include facilitating the candidate experience, owning data and systems management, coordinating interview schedules across multiple teams/locations, making travel arrangements, and serving as an overall candidate concierge as they engage with Chewy during our interviewing and selection process. The ability to partner closely with the Executive Recruiters, Chewy business leaders, and candidates is paramount.  We are seeking a highly organized, tech-savvy, proactive, customer-focused professional with strong business insight and excellent communication and relationship building skills.

What You'll Do: 

This role will influence candidate and client experience by:

• Scheduling virtual and on-site interviews and coordinating with Executive Recruiters and Executive Assistants (EAs) supporting senior leaders at Chewy
• Serving as an in-person liaison for Executive candidates when they visit the Plantation, FL Headquarters (as needed)
• Ensuring an excellent candidate experience through prompt follow-up, high quality coordination of all aspects of the interviewing cycle at Chewy, and exceptional communication with executive candidates from initial contact to start date
• Entering and tracking candidate information in our Applicant Tracking System, ensuring appropriate parties have access to vital information in a timely and complete manner
• Proactively ensuring a high-quality candidate experience at Chewy with a high sense of ownership.
• Managing complex calendars and scheduling of internal and external meetings, using various systems and tools
• Prioritizing multiple high priority tasks and action items and ensuring on-time delivery
• Independently solving problems in a fast-paced environment
• Managing sensitive information with a high level of confidentiality and discretion

What You'll Need: 

• 5+ years of related executive level support in either a coordination or administrative function 
• A high degree of professionalism with a customer service approach and strong interpersonal skills 
• Positive attitude with a 'no task too big or too small' mentality 
• Excellent interpersonal skills, strong writing/proofreading skills including grammar, punctuation, and spelling via multiple channels (phone, email, text, chat, and in-person) 
• Demonstrate excellent judgment, discretion and sensitivity when dealing with high profile executives and confidential information.
• Demonstrated ability to anticipate roadblocks, handle partner concerns, and effectively manage competing priorities
• Make inquisitive and timely decisions; understand when to take ownership of a decision and when to involve other parties
• Experience exercising discretion and confidentiality with sensitive company information 
• React with appropriate levels of urgency to situations and events that require quick response or turnaround
• Proficient in Microsoft Outlook, Microsoft Office: Excel, PowerPoint, and Word 
• Ability to work flexible hours across multiple time zones, depending on the needs of the candidates and the team.
• A passion for pets and the improvement of the pet industry and market